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We’re hiring a new Property Administrator!

Posted on September 19 2017

Omnia Estates is a dynamic property management company working throughout Yorkshire. We manage a diverse portfolio of mixed use, commercial and residential properties. Our team is renowned for its ability to add value whilst exceeding the expectations of property owners and occupiers. Our client list varies from small management companies with ten apartments, management companies with a few hundred properties, right through to large investment companies holding large property portfolios.

We are proud that we have achieved the ARMA-Q accreditation which confirms our commitment to providing the highest standards and following best practice. Our business is growing and we are looking for an experienced Administrator to join our team.

The role will be varied and interesting, and the successful candidate will have excellent organisational and administrative skills, with an ability to manage a variety of duties at any one time. You will have a strong focus on customer service with excellent written and verbal communication skills. You will be able to work to deadlines and prioritise your workload.  You will have a “can do” attitude with a desire to provide an excellent service for our customers.

Job Responsibilities 

  1. Main point of contact for all initial enquiries from leaseholders
  2. General administration duties including raising purchase orders, taking minutes and writing letters
  3. Assisting with leasehold pre-purchase enquiries and property assignments
  4. Preparing agendas and papers for board meetings and annual general meetings
  5. Maintaining up to date records with Companies House including registers of members, directors and Persons of Significant Control
  6. Keeping the Qube database up to date
  7. Assisting with Section 20 Consultation
  8. Reviewing and extracting information from various sources including the Land Registry
  9. Maintaining and updating records of correspondence and other communications exchanged with leaseholders or their solicitors
  10. Arranging maintenance and raising purchase orders
  11. Any other duties which may be required. 

Skills and knowledge: Essential

  • Minimum of GCSE and A Levels or equivalent in English and Maths, with a result of C or above.
  • Some property experience and a willingness to learn
  • Accuracy and Attention to detail
  • Good organisation skills
  • Polite and well presented
  • Confident Telephone manner
  • Competent using standard Microsoft packages
  • Able to work according to set procedures and follow instructions
  • Previous legal secretarial experience is desirable but not essential
  • Basic understanding of leases and leasehold property
  • Experience of working within a customer focused environment
  • Any knowledge of the Qube property management system is an advantage.

To apply for this position, please send a covering letter, your CV and salary expectations to: Joanne.Race@omniaoffices.com

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